Administration Assistant - part time
Overview
Limbs 4 Life seeks to appoint an administration all-rounder to assist with the general running of our national operations.
This hands-on role requires the candidate to demonstrate exceptional organisational, communication and planning skills. With an eye for detail, you will have the ability to work independently with minimal supervision.
A lived experience of disability and/or interest in working within disability sector will be advantageous.
Key Accountabilities
The Administration Assistant will be responsible for the following:
1. General office administration
- Answering phone and email inquiries
- Meeting planning and calendar management, phone and face to face meetings
- Database entry and oversight – good computer skills Microsoft office (word, excel, outlook, power point)
- Mail merge and mail distribution, general correspondence
- Maintain and update filing and storage systems in the office
- Maintain health literacy resources and support packs and distribute nationally as required
- Create, edit and update spreadsheets
- Assist local area support groups with venue planning and preparation and provide support as needed.
- Assist with the coordination of program activities, liaise with and book accessible venues.
- Assist with the arrangement and booking of presentations for health and community service-based staff
- Assist with support to program recipients
2. Financial
- Raise invoices and receipts
- Oversight PayPal transactions and EFT payments
- Assist with the annual financial audit and month end summaries
- Liaise with clients and suppliers, providing excellent customer service
3. Office oversight
- Maintain office supplies and manage inventory
- Retrieve documents and files as required
- Collate and distribute marketing material as required
4. General
- Ability to work independently with minimal supervision
- Ability to prioritise and an eye for detail
- A proactive approach to problem solving
- Undertake business activities in a safe manner to avoid or reduce the risk of injury or illness to self and others.
- Comply with Limbs 4 Life OH&S policies and procedures.
- Operate in line with Limbs 4 Life policies and procedures, and ethics
- Contribute effectively as a team player
Ready to join our team? Then apply now by submitting your application to info@limbs4life.org.au including your resume and cover letter by 5pm Friday 24 January 2025.
Position: Administration assistant, part-time (22.5 hours per week) 10am – 2.30pm Monday to Friday
Location: Mt Waverley
Salary range: $50,000 - $60,000 pro rata (including superannuation)
